ࡱ> M -(bjbj== "WW$l       4RJRJRJ8JJ4RyFN(nN"NNNNNNxxxxxxx$@z `|x NNNNNxS  NN ySSSN N NxSNxS S_r%hT  %iN:N DP4HRJOyh%i"y0Ryh}DQ}%iS44     FILENAME \p C:\Documents and Settings\OPS\My Documents\Emergency Dispensing Site-2009\Flu Clinic-w-STAGING-AREAS-Logistics Plan-2009.doc0 Logistics Plan Flu Clinic The following tasks will be completed upon notification of date of flu clinic: Initial Preparation 1) Organize & review paperwork, plans, forms from previous year 2) Review & organize stored equipment a) Under County Control b) Controlled by Board of Health Agents c) Purchased or borrowed from others 3) Contact Equipment and Supplies providers (See Annex A) 4) Replace used or missing Equipment 5) Organize County radios, and check operation 6) Check Facility usage permissions and dates 7) Check with Facility Janitor for pre-event storage of equipment 8) Organize logistics volunteers for equipment transportation 9) Organize Communications volunteers for hall monitoring 10) Organize Red Cross & Salvation Army support for food service of volunteers 11) Organize vehicles for transportation of supplies 12) Pack Supplies & Equipment 13 Meet with Police dept re: Staging Area Planning Preparations 2-4 days prior to Flu Clinic 1) Call all delivery services contracted to supply equipment/supplies to confirm dates & times of equipment/supplies drop-off to coordinate building access times 2) Call all facilities that are lending equipment for confirmation of dates and times of pick-up and drop-off 3) Meet with Police dept re: Staging Area preparation Transportation of Supplies & Equipment (1 day before flu clinic) 1) Reconfigure County radio truck 2) Call facility manager to: a) arrange a delivery time for delivery & storage of wheelchairs, base radio, signs, traffic cones & miscellaneous equipment b) arrange for the unlocking of doors and areas of use for the day of the flu clinic (Operations area, food service area, etc.) 3) Move wheelchairs, etc to facility storage area 4) Pick up any tables & chairs that will not be delivered and transport to facility 5) Staging Area Preparations-move tent, tables, chairs, (trailer , if necessary) Facility Setup Operations Areas: Equipment List: Floor Plan Tables - 23 Chairs 250 1 roll yellow tape Tablecloths Coolers Set-up: 4 rows of 5 tables each 4 chairs (2 on each side) at each registration table 4 chairs (2 on registration side & 1 on each end) on each vaccination table Separate tables longitudinally (48 inches) laterally (48 inches) Tablecloths to cover tables Separate tables along the longitudinal axis with yellow tape tied to chairs Pull out bleachers two rows Operations Areas (cont.) Drive-Through Area (Set up on day of Flu Clinic) Equipment List: Tables - 3 Chairs 3 Cooler (1) with ice packs Radio 1 EM radio Tablecloths Tent 8ft x10ft x 10 ft high Traffic Cones (6) Clip boards - 4 Set-up: Set up tables & chairs Set-up Traffic Cones Travel Areas: Hallways: Equipment List: Radios 3 EM radios Set-up: Board of Health sign holders (6) spaced along hallways Keep right signs printed in English and Portuguese Arrow signs Block access to rest of building doorways, using yellow tape Chairs for waiting in last 2 hallways, positioned on sides (for patients waiting to be vaccinated (use any remaining chairs for this purpose) 2 EM radios Entrance Areas: Front Entranceway (Sign in area): Equipment List: Tables (1) (for form fill-out) Chairs (2) Wheelchairs (3) door wedges 1 EM radio 2 clip boards Set-up: Set up1 tables with 2 chairs for attendants Place wheelchairs in an accessible area Handicapped Entranceway (Sign in area): Equipment List: Door wedges Wheelchairs (2) 1 EM radio Set-up: Place 1 table with 1 chair for attendant Place 2 Wheelchairs 1 clipboard for sign-up forms Support Areas : Parking Lot: Equipment List: 2 large signs for entranceways Directional signs 2 Radios Set-up: Set up signs Volunteer Snack Area: Equipment List: Tables (2)food & (2) coats Power strip (1) extension cord (1) 25 ft water - 6 cases Chairs Coat hang up area Set-up: Set up tables and chairs Support Areas (cont): Communications Area: Equipment List: 1 table 2 chairs Radios 1 base station with antenna // 1 BOH radio //1 EMS radio Power Strip (1) Serves Base station & refrigerator Extension Cord (1) 25 Set-up: Set up tables & chairs Set up radio equipment _______________________________________________ Vaccine Storage area: Equipment List: 4 cooler with ice packs 3 tables Set-up: Set up refrigerator on top of milk crate (Temp - between 35.5 degrees and 40 degrees F.) Put ice in cooler _______________________________________________ EMS Area: Equipment List: 2 table 6 chairs Set-up: Set up table & chairs Recuperation Area Equipment List: 6 chairs Set-up: Set up chairs Pull out bleachers 2 rows Staging Areas: Equipment List: For West Tisbury staging area 1 pop up tent (provided by FD) 1 table (provided by FD) 6 chairs (provided by FD) stickers for Drive Thru (to be provided by PD) Cones (to be provided by PD) Port a Potty Registration Forms ( ) Clip Boards ( ) County Gulfstream Trailer For Oak Bluffs staging area 1 pop up tent (provided by FD) 1 table (provided by FD) 6 chairs (provided by FD) stickers for Drive Thru (to be provided by PD) Cones (to be provided by PD) Port a Potty Registration Forms ( ) Clip Boards ( ) Set-up: Transport equipment to staging areas During the Flu Clinic 1) Monitor all sections for resupply Communications section: Deploy hall monitors with radios and instructions to: a) watch patients for signs of illness b) report ill patients to command post Monitor and relay messages received from Parking lot, Sign in areas, and Hallways Facility Decommission Phase 1) Break-down and remove all equipment Transportation of Equipment & Supplies 1) Transport Equipment and supplies back to their place of origin 2) Transport sharps containers to hospital (Denise Broullette) After Action Inventory 1) Inventory all equipment and supplies 2) Replace used supplies Equipment & Supplies Storage 1) Prepare all equipment and supplies for long term storage 2) Store all equipment and supplies -  PAGE 11 - Flu Clinic Supplies & EquipmentITEM# REQUIREDSOURCETRANSPORTATION METHODTRANSPORTERSPICK-UP DATE & TIMECONTACTSTables309West Tisbury Fire DepartmentLargeTruckWest Tisbury Highway DeptManny Estrella WT Fire Dept 508.693.7738 X0 . (h)508.693.3287 Richard Olsen 508.693.2940 508.294.8069 WT Highway Department . John Powers WT BOH Agent  20Chilmark Community Large TruckDukes County EMAnnette Anthony 508.645.2100 Rodney (caretaker) MVRHSChairs 250Chilmark Community CenterLarge TruckDukes County EM Annette Anthony 508.645.2100 Marina Lent 508.645.2100 Rodney (caretaker)Wheelchairs6 - 8Tisbury COA Pick-up TruckDukes County EMJoyce Stiles 508.696.42052OB COA 508.693.4509Roger Wey 4Dukes CountyChuck Cotnoir SSAPick-up TruckDukes County EMBridget Tobin 508.693.1600 X zero (0)Tent- for drive-thru(1) 8 x 10 x 10 highTilton Rent-allTilton Rent-all 508.693.9173Tent for Staging Areas (2)(1) Pop-up Dukes County tentWT FDtentOB FDTraffic Cones for Vaccination Site10Tisbury DPW Pick-up truckDukes County EMFred Lapiana 508.696.4220Traffic Cones for Staging AreasWT PDOB PDYellow tape2 rollsLocal BOH AgentsDukes County EMChuck Cotnoir 508.627.0788John PowersRadios6Local BOH Agents N/ABOH agents will retain their radios9Dukes County EMDukes County EMChuck Cotnoir 508.627.0788To Be DeterminedOB Police Emergency ManagementDukes County EMChief Blake 508.693.0750Radio Station for Communications relayDukes CountyDukes County EMChuck Cotnoir 508.627.0788Clip Boards10Dukes County EMChuck Cotnoir 508.627.0788OtherBOH agentsPower Strips8Chuck Cotnoir 508.627.0788Extension Cords7 (25)Chuck Cotnoir 508.627.0788Parking Lot Vests60Bullhorn (if needed)Writing Materials Pens & Paper Tisbury BOHMaura Valley 508.696.4290Table stands for signsWhite BoardRefrigerator1-Required Temp 35.5 - 40 deg. FDukes County EMChuck Cotnoir 508.627.0788Coolers 1 largeDukes County EMChuck Cotnoir 508.627.078812 smallMatt Poole John PowersCooler PacksWater 6 casesDukes County EMChuck Cotnoir 508.627.0788 From donations as availableBOH AgentsSnacks/Food/WaterStop & Shop EDGBOH AgentsStop & Shop VHCronigsReliableTonys MarketPaper Plates, cups, utensilsTrash BagsBarrelsContainer binsCoffee Pot Coffee Road Sign Holders 2WT BOHJohn Powers 508.696.0105Entrance Road Signs 2Dukes County EMChuck Cotnoir 508.627.0788Signs Operating AreaTisbury BOHMaura Valley 508.696.4290Arrow signs 12BOH agentsMaura Valley 508.696.4290 Keep Right signs English/Portuguese12Dukes County EMChuck Cotnoir 508.627.0788 Registration Forms/Advertising on County WebsiteDukes County EMChuck Cotnoir 508.627.0788 PAGE  PAGE 12 0]  / | 5F #4JSOVWw!">*5>*OJQJ\ 5>*\5>*CJ OJQJ\5\>*CJCJ( 5CJ$\CJmHnHuCJ jCJULT{Bq Z/0]$a$$a$$a$(,(]m  % " T   / : F S f r z { | `   a b ~  56FQ\v #$45IJKST   '3>LMNOWAVtuuv">NgxEx 8AIAIDRS^ef3  (OPxQS  d+I&' ((((((0J j0JU 5>*CJ\>*CJCJ 5CJ\CJ mHnHu jUCJ CJ$OJQJ5\5OJQJ\>* 5>*\H1CDT]^fu!Pm{--\y3i   (OP9R`RSp $IfY$$Ifl4&2'02'64 la $$Ifa$$a$ &dP  #9F[dd$IfY$$Ifl4&2'02'64 ladeloq5////$If$$Ifl֞ T^4!&d}02'64 la IUbc$If$If cde$If$$Ifl4ִ T^4!&`d`}02'6    4 laefgj}~$If8$If$$Ifl4Fִ T^4!& d }02'6    4 la$If$If$$Ifl4Fִ T^4!& d }02'6    4 la &'(EQ^_r@$IfY$$Ifl4&2'02'64 larst5/$If$$Ifl֞ T^4!&d}02'64 latuh$If[$$Ifl4&2'02'64 la $If$$Ifl4ִ T^4!&`d`}02'6    4 la$If $If$$Ifl4ִ T^4!& d }02'6    4 la  $If8$If$$Ifl4ִ T^4!& d }02'6    4 la!/?@Nf$If fgh$If$$Ifl4ִ T^4!& d }02'6    4 lahio~$IfY$$Ifl4&2'02'64 la 5////$If$$Ifl֞ T^4!&d}02'64 la   $If    1D+++$If$$Ifl4֞ T^4!&`d}02'64 la     $If    1D+++$If$$Ifl4֞ T^4!& d}02'64 la ! 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