ࡱ> M (bjbj== )WW#lVVVVVVVj???8.@4b@$jjC(C(CCCDDD$| VDDDDDIVVCC̛IIID.VCVCIDIP IGT2VVUCC @ՃNj=?Gf).U<0W"QI"UIjjVVVV FILENAME \p C:\Documents and Settings\OPS\My Documents\Emergency Dispensing Site-2009\Flu Clinic - ACTION LOG-2009.doc FLU CLINIC FUTURE ACTION PLAN AND ACTION COMPLETION LOG 2009 OBJECTIVES: Provide all equipment needed for flu clinic set-up & operation Provide all equipment needed for staging area set-up & operation Provide communication equipment and operators for flu clinic operation Coordinate facility needs Coordinate food and food handling equipment Coordinate with operations section chief for equipment needed inside flu clinic and outside in drive-thru section DATEActions to be takenDATEActions TakenCONTACT INFOSept 4thNotify Chief Blake and Chief Toomey of possible delay of Flu Clinic due to vaccine supply problemsSept 4thChiefs notified by message WT msg lft w Secretary OB- msg left w ?Sgt Marshall?Chief Toomey 508.693.0020 Chief Blake 508.693.0750Sept 8 Sept 8Sept 9Sept 9Sept 10Sept 10Sept 11Sept 11Sept 12Email Amanda, Jim, Rich re: a meeting re food provision & staffing POSSIBLE DATES 4 10 OctSept 12CompletedSept 13Sept 13Mon-Sept 14Notify Tilton of new flu clinic date Coordinate with Marina for Chilmark tables & Chairs new date Notify and request tables from Manny Estrella for new flu date Notify Tom Church @ HS of new date Coordinate With Chief Toomey & Chief Blake on date for a planning session for the communications tabletop exercise Call Brian Kennedy with new flu date Work on Equipment ListMon-Sept 14Tilton notified will call them 1 week before to coordinate tent placement Marina says Chilmark is apprised of new flu date for tables & chairs Manny Estrella Tom Church notified and will call 1 week prior Chief Toomey Brian Tilton Rental 508.693.9173Tues-Sept 15Call Terry Hayes re: his flu plan & org chart508.760.6158  HYPERLINK "mailto:thayes@town.dennis.ma.us" thayes@town.dennis.ma.us Coordinate With Chief Toomey & Chief Blake on date for a planning session for the communications tabletop exercise Call Brian Kennedy with new flu date Pick up tent Call Manny Estrella for tables on Oct 24th w pickup on Oct 23rd Review materials for Flu Meeting Tues-Sept 15Terry Hayes- email request sent after conversation w T. Chief Toomey-msg left Brian Kennedy- Msg left Tent Picked up Manny Estrella unable toreach Manny Estrella moved to Thurs Manny Estrella (H) 508.693.3287 Brian 1.508.414.6666Wed-Sept 16FLU MEETING Boat at noon for Matoli apptWed-Sept 16Coordinated With Chief Toomey & Chief Blake on date for a planning session for the communications tabletop exercise Chuck will call arrujo for portapotty price of donation or discount Shirley Fauteau requests package pickup PD will furnish drive- through identifications, maps, directions to staging areaThurs-Sept 17Call Brian Kennedy with new flu date If necessary, Call Terry Hayes re: his flu plan & org chart508.760.6158 Plan from Terry Hayes received ?? Call Manny Estrella for tables on Oct 24th w pickup on Oct 23rd Shirley Fauteau requests package pickup Maura Site Plan Call Arujo for porta potty pricing 508.693.2625 Send Martina Poster & Registration form for websiteThurs-Sept 17Brian Kennedy Terry Hayes Chief Toomey Arujo for porta potty @ $100/day instead of $175.00 Maura- moved to Fri Martina-moved to Fri-awaiting application from Maura Completed- Shirley Fauteau package pickupPota Potty Bridget Arujo 508.693.2625 Manny Estrella (H) 508.693.3287 Brian 1.508.414.6666Fri-Sept 18Call Chief Blake/Toomey w. Arujo for porta potty @ $100/day instead of $175.00 Maura Site Plan & application Send Martina Poster & Registration form for website - awaiting application from MauraFri-Sept 18Completed- Call Chief Blake/Toomey w. Arujo for porta potty @ $100/day instead of $175.00 Moved- Send Martina Poster & Registration form for website - awaiting application from MauraChief Toomey 508.693.0020 Chief Blake 508.693.0750Sept 19Sept 19Sept 20Sept 20MON-Sept 21 Call Manny Estrella for tables on Oct 24th w pickup on Oct 23rd Call Brian Kennedy with new flu date Call Tilton w new date Call Arujo w new date Email Marina re: new flu date notification to Chilmark community center Email Emergency Managers/support agencies (ARC & SA) w new date Notify Chiefs T & B re call to Arujo MON-Sept 21. . . . Brian K. notified and we talked about having some of his guys move tables & chairs on the morning of the 10th and stack them outside the mvrhs gym and to have some of his guys do parking during the flu clinic and moving equipment in the afternoon of the 11th. He said that he would begin communicating with his guys to see if they were interested. .Tilton notified .Marina emailed and reply indicates tables & Chairs are available on Nov 10th .EM notified Chiefs notified Pota Potty Bridget Arujo 508.693.2625 Pota Potty Bridget Arujo 508.693.2625 Manny Estrella (H) 508.693.3287 Brian 1.508.414.6666 Tilton 508.693.9173TUES-Sept 22TUES-Sept 22WED-Sept 23FLU MEETING WED-Sept 23THURS-Sept 24NOT IN OFFICE- Off IslandTHURS-Sept 24FRI-Sept 25NOT IN OFFICE- Off IslandFRI-Sept 25Sept 26Sept 26Sept 27Sept 27MON-Sept 28 If necessary, Call Terry Hayes re: his flu plan & org chart508.760.6158 Plan from Terry Hayes received ?? Maura Site Plan & registration and info forms Call Tom Church Find more tables after final count is made MON-Sept 28Plan receivedTUE-Sept 29NOT IN OFFICE- Off IslandTUE-S ept 29WED-Sept 30NOT IN OFFICE- Off IslandWED-Sept 30OCTOBEROCTOBERTHURSOct 1NOT IN OFFICE- Off IslandTHURSOct 1FRI-Oct 2NOT IN OFFICE- Off IslandFRI-Oct 2Oct 3Oct 3Oct 4Oct 4MON-Oct 5Check on status of meeting w Amanda, Jim & Rich re: food meeting Check with Brian Kennedy re: whether his guys are interested in helping on the flu clinicMON-Oct 5TUESOct 6Check on status of meeting w Amanda, Jim & Rich re: food meeting Check with Brian Kennedy re: whether his guys are interested in helping on the flu clinic Maura Site Plan Call Tom Church Find more tables after final count is made try Edgartown Call Manny Estrella for tables on Nov 10th w pickup on Nov 11th TUESOct 6WED-Oct 7FLU MEETINGWED-Oct 7THURS-Oct 8Check on status of meeting w Amanda, Jim & Rich re: food meeting Check with Brian Kennedy re: whether his guys are interested in helping on the flu clinic Maura Site Plan Call Tom Church Find more tables after final count is made, try Edgartown Call Manny Estrella for tables on Nov 10th w pickup on Nov 11thTHURS-Oct 8. : food meeting Proposed and accepted by Jim Thomas for Tues before the MVEMDA mtg Rich Rheinhardsen is not available . .Maura-Site Plan not ready call back Tues 13th .Tables issue delayed . . FRI-Oct 9FRI-Oct 9Oct 10Oct 10Oct 11Oct 11MON-Oct 12MON-Oct 12TUES-Oct 13Maura Site Plan Find more tables after final count TUES-Oct 13WED-Oct 14FLU MEETINGWED-Oct 14THURS-Oct 15 THURS-Oct 15FRI-Oct 16Status of H1N1 vaccination (Children) w. flu Clinic ICSFormsWorkbook-FluClinic-091111 on E drive done ?FRI-Oct 16W3e will be vaccinating children for H1N1 ICSFormsWorkbook-FluClinic-091111 on E drive CompletedOct 17Oct 17Oct 18Oct 18MONOct 19Make Template for Sandie C.D. (Equip & personnel) MONOct 19TUES-Oct 20 TUES-Oct 20WED-Oct 21FLU MEETING Cakk Mnanny re: Salvation army Call Manny Estrella for tables on Nov 10th w pickup on Nov 11th Find more tables after final count is made, try Edgartown Meet w. Sandie Cordova Maura Site Plan Call Tom Church Find more tables after final count is made, try Edgartown Call for meeting w Amanda, Jim & Rich re: food meetingWED-Oct 21THURS-Oct 22Check with Brian Kennedy re: whether his guys are interested in helping on the flu clinic THURS-Oct 22FRI-Oct 23FRI-Oct 23SAT-Oct 24SAT-Oct 24SUN-Oct 25SUN-Oct 25MON-Oct 26MON-Oct 26TUES-Oct 27TUES-Oct 27WED-Oct 28WED-Oct 28THURS-Oct 29Email County employees Poster & Registration form along w. Letter from County ManagerTHURS-Oct 29FRI-Oct 30Check - PD will furnish drive through identifications, maps, directions to staging areaFRI-Oct 30SAT-Oct 31SAT-Oct 31SUN-Nov 1SUN-Nov 1MON-Nov 2Show Tilton where tent is going Arrange with Tom Church to open storage room and to open doors and food room Put dots on WT tables Brian K. for Community corrections volunteersMON-Nov 2TUE-Nov 3TUE-Nov 3WED-Nov 4WED-Nov 4THURS-Nov 5Call Tilton to coordinate tent placement & time of clinicTHURS-Nov 5FRI-Nov 6FRI-Nov 6SAT-Nov 7SAT-Nov 7SUN-Nov 8SUN-Nov 8MON-Nov 9MON-Nov 9TUE-Nov 10TUE-Nov 10WED-Nov 11Flu Clinic DateWED-Nov 11THURS-Nov 12THURS-Nov 12  FILENAME \p C:\Documents and Settings\OPS\My Documents\Emergency Dispensing Site-2009\Flu Clinic - ACTION LOG-2009.doc FLU CLINIC FUTURE ACTION PLAN AND ACTION COMPLETION LOG 2009 -  PAGE 8 - yz{Eabg~5=IQS[^jqw  = Y 4 : y  0 1 2 _ ` jU jU B*ph B*ph5\5CJOJQJ\ 5CJ \ 5CJ$\CJmHnHuCJ jCJUJ{FEFGHX$$Ifl89064 la & F$If$If$a$$a$'(HMabgu$If$If,ICCCCCC$If$$IflֈS?.= 0=4 la,Jd}~>P$$IflֈS?.= 0=4 la$If>L$$IflֈS?.= 0=4 la$If>T$$IflֈS?.= 0=4 la$If>T$$IflֈS?.= 0=4 la$If>$$IflֈS?.= 0=4 la$If45=GH$If & F$IfHIQRS[\]DT>>>>>>$If$$IflֈS?.= 0=4 la]^j D0 >444 & F$If$If$$IflֈS?.= 0=4 la . 4 y & F$If$If & F$If { D\ >4* & F$If & F$If$If$$IflֈS?.= 0=4 la` a y z {    ! & 5 I K   E I  <G)>?rst%&01  29c B*phH*5\ B*ph 0JB*ph jUZ  ! a    D E F G H I J Y j k & F$If$If & F$If D>8>>>$If$If$$IflֈS?.= 0=4 la 7{$If & F $If)qD >444 & F $If$If$$IflֈS?.= 0=4 la2?st&Q]xy & F $If$If & F $If -D0>444 & F $If$If$$IflֈS?.= 0=4 laHb{ & F !$If$If(G|  |~ 2>AIKSV^`hklnor~)*TWcsKNZuH* B*H*ph5B*\ph B*ph5\[{|DT>>>>>>$If$$IflֈS?.= 0=4 laDT>>>>>>$If$$IflֈS?.= 0=4 laD>>>>>>$If$$IflֈS?.= 0=4 laDl>444 & F $If$If$$IflֈS?.= 0=4 la6L   n:;  !$If & F$If$If & F $If;J[\qr>|$$IflֈS?.= 0=4 la$If>$$IflֈS?.= 0=4 la$If & F$If$If D>8>>>$If$If$$IflֈS?.= 0=4 la   12>>8$If$$IflֈS?.= 0=4 la$If>?@AIJKS>T$$IflֈS?.= 0=4 la$IfSTUV^_`h>T$$IflֈS?.= 0=4 la$Ifhijklmno>$$IflֈS?.= 0=4 la$Ifopqr~>4 & F$If$$IflֈS?.= 0=4 la$If*UVWcqr$If & F$If & F $If rsKLDl>8>>>$If$If$$IflֈS?.= 0=4 laLMNZtu>8$If$$IflֈS?.= 0=4 la$If>T8$If$$IflֈS?.= 0=4 la$If8$$IflֈS?.= 0=4 la$If$If>$$IflֈS?.= 0=4 la$If8D$$IflֈS?.= 0=4 la$If$If >D$$IflֈS?.= 0=4 la$If !"$%(2),ACMP\ TZi}gqs}  & 1 A N R S T V c f q L!S!U! 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