ࡱ> ^`]M _bjbj== "^WW]l8L$pz44`vvvvvvv3333333$5 74vvvvv4vv44v:vv3v3 <*i,,vT @OA*R,,DJ40z4,,z8z8, FILENAME \p C:\Documents and Settings\OPS\My Documents\MRC -Medical Reserve Corps\04-Developing a Rough Plan\Developing a Rough Plan.doc Developing a Rough Plan (Current Status and Work-Plan ) Completed ItemsItemCurrent StatusPurpose1Define objectivesComplete)Administration2Procure Office and Office EquipmentComplete)Administration3Hire and train administrative staff(Complete)Administration4Establish a volunteer database (E & HC)(Complete, is maintained by Jennifer)Administration5Establish Bill paying & procurement services(Complete, is maintained by Jennifer)Administration6Establish Monthly, quarterly Annual Reporting System to State(Complete, is maintained by Jennifer)Administration7Procure office staffing for: Email & Phone correspondence Meeting agendas & Minutes Initial applicant contact returns(Complete)Administration1Establish National Website Update Program(Complete, is maintained by Jennifer)Publicity2Establish Local WebsiteCompletePublicity 1Procure reliable sources of funding for yearly administration costs and initial volunteer training and equipment(Complete, MAHB, NACHO, other funding sources)Financial1Create a mission statement(Complete)Operations2Establish volunteer policies and procedures, including grounds for dismissal(Complete)Operations3Establish a system for volunteer application a) Application Processing System b) Interview Processing System d) References Processing System Note: Items (c) and (e) below are incomplete(Complete, is conducted by Jennifer) (Complete, is conducted by Jennifer (Complete, is conducted by Jennifer)Operations 6) Formulate an Action Plan Short Term ( 8 months) (Bold items = Incomplete tasks) ----------- Tasks ------------ ---------- Current Status ---------Timeline1Establish a Chain of Command for unit activation & Organizational Structure(Board needs to develop)???2Establish a volunteer activation system (Jennifer & Chuck will develop)3Create request system for unit activationNeeds ResearchOngoing4Establish a Financial Plan (Needs & Goals)Needs to be developed by Treasurer & Administrator, Approved by BoardDue Feb meeting5Publicize the organization to local officials (Selectmen, Police and Fire Chiefs, other health care providers, emergency management agencies, general public(Ongoing, All Members)Ongoing6Establish systems for volunteer recruitment (Needs Volunteer Coordinator with assistance from Jennifer) (See item 14)???7Establish a system for volunteer application a) Application Processing System b) Interview Processing System c) CORI Processing System d) References Processing System e) Pre-credentialing and Credentialing System  (Complete, is conducted by Jennifer) (Complete, is conducted by Jennifer (In subcommittee. Maura, Sandie Jennifer) (Complete, is conducted by Jennifer) (In Progress, Jennifer) ??? Due Apr - May8Establish and implement a system of volunteer identification (Badging)(Ongoing coordination with Barnstable, Jennifer & Chuck)Feb 289Determine Scope of Practice for the different categories of volunteers(In Progress, Jennifer)Due May-Jun10Purchase information materials and equipment for new volunteers(In Progress, Jennifer)Due Mar-Apr11Arrange for a Training Facility & training materials storage(Needs Board or Subcommittee Assignment)???12Recruit a volunteer Unit Director, Volunteer Coordinator, and Training Officer(Needs Search Subcommittee Assignment)???13Establish a system with accountability safeguards for issuing information materials & equipment to new volunteers  (In Progress, materials to be issued by Jennifer, records to kept by Jennifer)After completion of # 19 14Establish and implement a system for giving initial training(Needs Training Officer using MRC Guidance Books)???15Establish and implement a system for on-going training(Needs Training Officer)???16Recruit medical and non-medical volunteers (Needs Volunteer Coordinator)???17Conduct volunteer initial training classes(Needs Training Officer and Training Facility)???18Practice for EDS operation(Need Vol. Coordinator& Training Officer)??? Long Term Secure Broad-based Community Support Negotiate with Response Partners Enlist champions for the MRC Develop Monetary resources (grant applications) Solicit In-Kind donations Seek out Specialty Expertise Optimize Strategic Partnerships Leverage public and private resources Periodically revisit planning of strategic priorities Maintain a training system for volunteers Develop a system that records evaluation data for publicizing to ensure community support Develop a 3 to 5 year plan Develop working committees that will formulate polices and duties regarding; Publicity (Needs Subcommittee) Scope of practice (Needs Subcommittee) Volunteer organizational structure (Needs Subcommittee) Determine who will be responsible for implementing and carrying out the policies and duties defined by the working committees (Needs Assignment) Make a list of Potential Response Partners (Needs Board Member)(Chuck) Make a list of other organizations supporting the MRC (Needs Board Member)(Chuck) Define what services the MRC can offer to other potential response partners, requires a risk assessment of possible natural and manmade threats.on MV (Emergency Managers have done one)(Copies in Couty office) Train volunteers to perform these other services Offer services to potential response partners  '(*MNXghj  :`or$bm|}~ڽǽѴ56CJ\] 5CJ\6]CJ 56\]CJ 5CJ\5\ 5CJ \5CJ\mHnHu 5CJ\j5CJU\Gx$If[$$IfTl4C`-064 laO$Ifh^h$a$ ]^lc $$Ifa$$$IfTl\!CH." 064 laO'$If  !$If$If[$$IfTl4C`-064 laO'(*NXghjlff`ZlfffZ$If$If$If$$IfTl\!CH." 064 laO    :`lf[[UlfOf$If$If  !$If$If$$IfTl\!CH." 064 laO `oprf`ZOf\``  !$If$If$If$$IfTl\!CH." 064 laO$If $bm|}~O$$IfTl\!CH." 064 laO$If  !$If$If$If lfff`ltfff`l$If$If$$IfTl\!CH." 064 laO ``$$IfTl\!CH." 064 laO$If$If  W b m n p  0 1   & - 9 : E OJQJ>* 5CJ\ 5CJ\6] 5CJ\56CJ\]CJ 5CJ\5\CJ 56\]K``$$IfTl\!CH." 064 laO$If$If ``$$IfTl\!CH." 064 laO$If$If   W b m n p f```Zf```$If$If$$IfTl\!CH." 064 laO$If 1 z XM  !$If$$IfTl\!CH." 064 laO$If$If$If f```f```$If$$IfTl\!CH." 064 laO$If lfff`lfff`l$If$If$$IfTl\!CH." 064 laO   : a j $If $$Ifa$ $$Ifa$$If ! 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