ࡱ> ^`]M -bjbj== "`WW+l8R$v|24f|||||||1111111$3 5!2|||||!2d||62ddd|.||1d|1d d>(k**|Z 4e0**DL20|2*,|6P|6*d FILENAME \p C:\Documents and Settings\OPS\My Documents\MRC -Medical Reserve Corps\04-Developing a Rough Plan\Developing a Rough Plan.doc Systems and General Items Completed - 2006 to PresentSystem or ItemCurrent StatusPurpose1Define objectives for MV MRC(Complete)Administration2Procure Office and Office Equipment(Complete)Administration3Hire and train administrative staff(Complete)Administration4Establish system for Monthly, Quarterly, & Annual Reports for Grants received(Complete, is maintained by Jennifer)Administration5Establish a volunteer database system(Complete, is maintained by Jennifer)Administration6Establish systems for: Email & Phone correspondence Meeting agendas & Minutes Initial applicant contact follow-up calls Office Filing Finance Reports Grant Procurement Grant Compliance Reporting(Complete) maintained by Jennifer maintained by Jennifer maintained by Jennifer maintained by Jennifer maintained by Jennifer maintained by Jennifer maintained by JenniferAdministration7Procure an agency to handle finances(Complete, maintained by County)Administration/Financial8Establish system for bill paying & procurement (Complete, is maintained by Jennifer)Administration/Financial9Procure reliable sources of funding for minimum yearly administration costs and initial volunteer training and equipment(Complete, MAHB, NACHO, other funding sources)Administration/Financial1Establish National Website Update Program(Complete, is maintained by Jennifer)Publicity2Establish Local WebsiteCompletePublicity 1Create a mission statement(Complete)Operations2Purchase volunteer supplies(Partially Complete)Operations3Establish volunteer policies and procedures(Complete)Operations4Establish a system for volunteer application a) Application Processing System b) Interview Processing System d) References Processing System Note: Items (c) and (e) below are incomplete(Complete, is conducted by Jennifer) (Complete, is conducted by Jennifer (Complete, is conducted by Jennifer)Operations Action Plan Short Term ( 8 months) ---- Tasks To Be Completed ----- ---------- Current Status ---------Timeline1Establish a Chain of Command for unit activation & Organizational Structure(Board needs to develop)???2Establish a volunteer activation system (Jennifer & Chuck will develop)Mar-Apr3Create request system for unit activationItem Needs ResearchOngoing4Establish a Financial Plan (Needs & Goals)Item needs to be developed by Treasurer & Administrator, Approved by BoardDue Feb meeting5Publicize the organization to local officials (Selectmen, Police and Fire Chiefs, other health care providers, emergency management agencies, general public(Ongoing, All Members)Ongoing6Establish systems for volunteer recruitment (Needs Volunteer Coordinator with assistance from Jennifer) (See item 12)???7Establish a system for volunteer application a) Application Processing System b) Interview Processing System c) CORI Processing System d) References Processing System e) Pre-credentialing and Credentialing System  (Complete, is conducted by Jennifer) (Complete, is conducted by Jennifer (In subcommittee. Maura, Sandie Jennifer) (Complete, is conducted by Jennifer) (In Progress, Jennifer) ??? Due Apr - May8Establish and implement a system of volunteer identification (Badging)(Ongoing coordination with Barnstable, Jennifer & Chuck)Feb 289Determine Scope of Practice for the different categories of volunteers(In Progress, Jennifer)Due May-Jun10Purchase information materials and equipment for new volunteers(In Progress, Jennifer)Due Mar-Apr11Arrange for a Training Facility & training materials storage(Needs Board or Subcommittee Assignment)???12Recruit a volunteer Unit Director, Volunteer Coordinator, and Training Officer(Needs Search Subcommittee Assignment)???13Establish a system with accountability safeguards for issuing information materials & equipment to new volunteers  (In Progress, materials to be issued by Jennifer, records to kept by Jennifer)After completion of # 12 14Establish and implement a system for giving initial training(Needs Training Officer using MRC Guidance Books)After completion of # 1215Establish and implement a system for on-going training(Needs Training Officer)After completion of # 1216Recruit medical and non-medical volunteers (Needs Volunteer Coordinator)After completion of # 1217Conduct volunteer initial training classes(Needs Training Officer and Training Facility)After completion of # 1218Practice for EDS operation(Need Vol. Coordinator& Training Officer)After completion of # 12 *+-PQ\kln$36]_ Bc|}j ׺56CJ\] 5CJ\6]CJ 56\]CJ 5CJ\5\5CJ\mHnHu 5CJ\j5CJU\I$If[$$IfTl4"?/064 laO$Ifh^h$a$ +,lc $$Ifa$$$IfTl\!"x 064 laO*$If  !$If$If[$$IfTl4"?/064 laO*+-Q\klnlff`ZlfffZ$If$If$If$$IfTl\!"x 064 laO $346]lf`UOl|ffU$If  !$If$If$If$$IfTl\!"x 064 laO 0C_f ``Z`````$If$If$$IfTl\!"x 064 laO$If _j [$$IfTl\!"x 064 laO$If  !$If Bc|}UO$If$$IfTl\!"x 064 laO$If  !$If$If j lfff`lfff`l$If$If$$IfTl\!"x 064 laO `UU  !$If$$IfTl\!"x 064 laO$If$If   ! 9 B M N O P Q R T U V W X Y Z [ \ _ y z    C F Q R S T U V W X Y Z [ \ ] ^ _ ` a h >*OJQJOJQJ>* 5CJ\ 5CJ\6]CJ 56\]5\ 5CJ\CJ56CJ\]M    ! 9 B ltf[fUlfff$If  !$If$If$$IfTl\!"x 064 laO B M N O P Q R S T U V f```f```$If$$IfTl\!"x 064 laO$If V W X Y Z [ \ ] _ z f```f```$If$$IfTl\!"x 064 laO$If   lfff`lfff`l$If$If$$IfTl\!"x 064 laO   ! 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