ࡱ> npm)` Xbjbj 4Za( & & & &<H&TYH&&&&&&&&GGGGGGG$IhwKG-3&&33G&&H5553f&&G53G55D|LF&& 6$\\ &j4PEG)H0YHbEAL4AL$LFALLFt&*5-D/8&&&GG5&&&YH3333$D  FILENAME \p C:\Documents and Settings\Administrator\My Documents\DC JIC Planning Doc\DC JIC plannig Doc - V2.doc Dukes County Joint Information Center The primary purpose of the Dukes County Joint Information Center is to facilitate the exchange and transfer of disaster related information between the public safety participating parties in order to enhance island-wide situational awareness among the participants. The primary purpose also includes information exchange between the public safety participants and the non-public safety infrastructure partners. The secondary purpose is to relay disaster related messages from the town emergency managers to the public through the media, websites and smartphones The Dukes County Emergency Management Director was asked by the participating town Emergency Managers to perform the functions described in the following paragraphs. The participating towns are Aquinnah, Chilmark, Edgartown, Tisbury, West Tisbury and Gosnold. The Massachusetts Emergency Management Agency Regional Office also endorsed this request. The reasoning behind this request was to fill a need of the participating town Emergency Managers to be apprised of the island-wide disaster conditions and the resulting response and recovery actions that are occurring in other towns. The fulfilling of this need is required by the town Emergency Managers and other disaster response entities in order to be better able to anticipate the need for action in their own jurisdictions and to foster better awareness of the actions occurring in other towns that may affect their own jurisdictions. The above functions by the Dukes County Emergency Management Director and staff during the pre-disaster, response and recovery phases of a disaster are divided into Collection, Assembly, Verification, Transmittal and Coordination of disaster related information in order to enhance island-wide situational awareness among the participants and the general public. Additional functions may entail Communication Coordination between the participating parties. I. FUNCTIONS A. INFORMATION COLLECTION Information is collected from participating town Emergency Managers and Board of Health Agents, and other participating parties, such as the American Red Cross Shelter Managers, Salvation Army Managers, Regional Emergency Planning Committee partners (MV Hospital, NSTAR, Verizon, SSA, Airport, VTA, Comcast, Mass State Police, Mass Highway, etc.), the Dukes County Communication Center, the National Weather Service, and the Massachusetts Emergency Management Agency. Information is collected in the following manner Information collection from Emergency Managers (email/text /telephone (Landline/Cell)/fax) Information collection from Board of Health agents (email/text /telephone(Landline/Cell)//fax) Information collection from ARC shelters (internet /telephone(Landline/Cell)//fax) ARC Shelter manager Salvation Army manager Information collection from REPC partners (email/text /telephone(Landline/Cell)//fax) Hospital Steamship Authority VTA Airport Mass State Police Mass Highway Information collection from Comm Center (Radio scanner) Information collection from Weather Services (Internet) Information collection from MEMA / NWS (Internet) Information collection fromm Comm Center by CAD program B. INFORMATION ASSEMBLY The collected information is assembled and verified by the Dukes County Emergency Management JIC staff and prepared for distribution to the above participants. C. INFORMATION DISTRIBUTION TO PUBLIC SAFETY ENTITIES AND NON-PUBLIC SAFETY PARTICIPATING ENTITIES Local Distribution Information distribution of the collected disaster information to the Dukes County Sheriffs EOC, participating town Emergency Managers and other local disaster decision makers is accomplished through a password protected website that was designed and is maintained by the Dukes County Emergency Management office. The information on this website can be viewed on computer, tablet or Smartphone. The information is sent directly to the large wall screen(s) in the Dukes County Sheriffs EOC for viewing by decision makers at the EOC. Information and information useful to the Comm Center would be sent directly to the operators at the Comm Center. Sufficient backup methods of distribution are accomplished through landline, cell phone, fax, email, and text. Information display for Public Safety Decision Makers (dcjic.net and dcjic.mobi websites/email/text /telephone/fax) Non-local Distribution Distribution of information to the Massachusetts Emergency Management Agency is accomplished through the state WEBEOC internet program, landline, fax, email, and text. D. INFORMATION DISTRIBUTION TO THE PUBLIC Information and Directions are distributed to the public by the following methods: 1. Information transmittal to Dukes County Employees (dcjic.org websites/email) Information transmittal to Friends of Dukes County (dcjic.org websites /email) Information transmittal to Marthas Vineyard visitors (ping4! Downloadable app) Information transmittal to media (dcjic.org websites /email/text /telephone(Landline/Cell)//fax) MVTV WCAI WMVY on the web Patch.com Dukes County website MV Gazette MV Times E. COMMUNICTION COORDINATION 1. Conference calls II. FACILITIES Dukes County Sheriffs EOC Should be located near enough to on-site decision makers to allow queries for information and answers to queries to be coordinated. Physical Needs Heat/cooling Lights Power receptacles Telephone receptacles Internet Space requirements (6 x 8) III. EQUIPMENT Computers (5) Monitors (7) (can include screens of laptos) Long tables (2) Chairs (5) Telephones (2) Fax machine (1) Telephone lines (3) Printer (1) Smartphones (3) UPS (2) Television Whiteboard Radios & antennas VHF (2) 800 Mhrz (1) 2 meter (Ham Radio) (1) IV. SOFTWARE 1. WEBEOC 2. FTP 3. kompoZer - Webpage-editor 4. Hurrevac (Hurricanes) 5. Internet browsers 6. MS Word 7. Pictometry (HazMat) 8. Virtual Town hall program 9. Twitter V. SUPPLIES 1. printer paper 2. whiteboard markers VI. Positions by function 1. Joint Information Center Manager Normally acts as Data Coordinator (See 3. below) 2. Data Collection, Assembly and Transmittal Teams 2a) Data Collection Section - Data Collection Team members (2) - (1 for 2aa,2ab,2ac)(1 for 2ad) TEAM MEMBER 1 Data Collection Team 2aa) Function Collection - Public Safety Data Receives data from and initiates queries to town EMs Monitors Communication Center public safety radio traffic on scanner Sends data to the Data Assembler 2ab) Function Collection - Non-Public Safety Data Receives data from and initiates queries to REPC partners Receives data from and initiates queries to Red Cross & other shelters Monitors Communication Center non-public safety radio traffic Sends data to the Data Assembler 2ac) Function Collection - Information from General Public Data Monitors Twitter feeds for information Monitors television for weather and other news Sends data to the Data Assembler TEAM MEMBER 2 Data Collection Team 2ad) Function Collection - Software program Data Collection Operator Monitors and operates Incident specific software programs Hurrevac web-browsers surge-mapping tools Communication Center CAD programs Sends data to the Data Assembler 2b) Data Assembly Section - Data Assembly Team member (1) Function - Data Assembly, Verification, Prioritization Receives, assembles and prioritizes Public safety and Non-Public Safety Data Receives, Verifies, assembles and prioritizes Public safety and Non-Public Safety Data Routes data to Coordination Team member 2c) Data Display and Transmittal Section - Data Display and Transmittal Team member (1) Function - Data Display and Transmittal Receives prioritized data from coordinator Uses kompoZer software program to input data to Sheriffs EOC wall screens Uses kompoZer software program to input data to Emergency Managers web- pg Uses Web-EOC program to input data to MEMA Uses FTP software program to input data to internet Uses kompoZer software program to input data to public web- pg Uses FTP software program to input data to internet Uses Virtual Town Hall data input program to County website Uses Virtual Town Hall email client to send data to County users Uses Ping4! software to send data to visitors 3. Coordination Team Data Coordination member (1) Usually is the Joint Information Center Manager Function - Data Coordination Answers queries from Dukes County Sheriffs EOC team Answers questions from Comm Center operators Polls town emergency managers for data input approval for public websites Polls town emergency managers for approval for data input to media and to tourists via Ping4 Enables local conference calls Calls MEMA regional office with hourly reports Calls Comm. Ctr. with hourly reports Sends input data to Data Display/Transmittal Team member for EOC wall screens and for EM web page Sends input data to Data Display/Transmittal Team member for Web-EOC Sends input data to Data Display/Transmittal Team member for public web-pg Sends input data to Data Display/Transmittal Team member for County website Sends input data to Data Display/Transmittal Team member for email to County users Sends information useful to the Comm Center to Comm Center operator Sends input data to media Sends input data to Data Display/Transmittal Team member for ping4 alerts to visitors Monitors EM website, web-EOC, Public Website, County website,and email traffic to County users Radio Operator (1) Operates VHF radios Monitors local public safety and REPC member frequencies Maintains contact with MEMA Regional office Maintains contact with local shelters Maintains contact with town Emergency Managers Operates 800 Mghz radio Maintains contact with MEMA Hq office (Framingham) Operates 2 meter radio Ham radio Maintains contact with MEMA Regional office (Bridgewwater) Maintains contactg with Medical Reserve Corps chapters in Western Mass. 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