ĐĎॹá>ţ˙ moţ˙˙˙l˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙˙ěĽÁ)` đż%+bjbjóęóę 4B‘€‘€%#˙˙˙˙˙˙¤¤l*l*l*l*€*D¤Ż_2Đ*Đ*Đ*Đ*Đ*Đ*Đ*Đ*._0_0_0_0_0_0_$á`hIchT_ 4Đ*Đ* 4 4T_Đ*Đ*i_–6–6–6 4îĐ*Đ*._–6 4._–6–6ŠZZ˛]Đ*Ä* Đ${˘Ë`Îl*Ž5˛v[".__0Ż_˜[ąc@6LącD˛]˛]ącĆ^hĐ*$ô->–620Ěţ1˘Đ*Đ*Đ*T_T_Œ6 Đ*Đ*Đ*Ż_ 4 4 4 4¤¤¤¨Ä ¤¤¤¨¤¤¤˙˙˙˙  PURPOSE OF THE DUKES COUNTY JOINT INFORMATION CENTER (JIC) The primary purpose of the Dukes County Joint Information Center is to facilitate the exchange and dissemination of disaster related information between the public safety participating parties in order to enhance island-wide situational awareness among the participants and to provide real-time information availability to the Dukes County EOC and the Dukes County Communications Center. The primary purpose also includes information exchange between the public safety participants and the non-public safety infrastructure partners. The secondary purpose is to relay disaster related messages from the town emergency managers to the public through the media, websites and smartphones FUNCTIONS TO BE PERFORMED BY THE DUKES COUNTY JIC OPERATIONAL ????????? DESCRIPTION AND OPERATIONAL POSTURE JIC operations differ widely according to the situation. The direction taken by the JIC will generally be devided into three categories Normalcy, when no emergency is taking place or anticipated Operational posture is not required Emergency Without Warning, such as earthquakes, terrorist attacks or hazardous material incidents. Operational posture is required Emergency With Warning, such as an impending tornado, hurricane, or international crisis providing strategic warning Operational posture is required FUNCTION POSITIONS AND DESCRIPTION Information exchange and dissemination is divided into five sections Information collection Information assembly Information distribution to the Dukes County EOC, public safety entities and non-public safety participating entities Information dissemination to the public Communication Coordination A. INFORMATION COLLECTION Information is collected from the County EOC participants, the Dukes County Communication Center, town Emergency Managers and Board of Health Agents, and other participating parties, such as the American Red Cross Shelter Managers, Salvation Army Managers, Regional Emergency Planning Committee partners (MV Hospital, NSTAR, Verizon, SSA, Airport, VTA, Comcast, Mass State Police, Mass Highway, etc.), the National Weather Service, and the Massachusetts Emergency Management Agency. Information is collected in the following manner Information collection from County EOC participants (verbal queries/email/text /telephone (Landline/Cell)) Information collection from Emergency Managers (email/text /telephone (Landline/Cell)/fax) Information collection from Board of Health agents (email/text /telephone(Landline/Cell)//fax) Information collection from ARC shelters (internet /telephone(Landline/Cell)//fax) ARC Shelter managers Other town Emergency shelter managers Salvation Army manager Information collection from REPC partners (email/text /telephone(Landline/Cell)//fax) Hospital Steamship Authority VTA Airport Mass State Police Mass Highway Information collection from Comm Center (Radio scanner) Information collection from Weather Services (Internet) Information collection from MEMA / NWS (Internet) Information collection fromm Comm Center by CAD program B. INFORMATION ASSEMBLY The collected information is assembled and verified by the Dukes County Emergency Management JIC staff and prepared for distribution to the above participants. C. INFORMATION DISTRIBUTION TO PUBLIC SAFETY ENTITIES AND NON-PUBLIC SAFETY PARTICIPATING ENTITIES Local Distribution Information distribution of the collected disaster information to the Dukes County Sheriff’s EOC, participating town Emergency Managers and other local disaster decision makers is accomplished through a password protected website that was designed and is maintained by the Dukes County Emergency Management office. The information on this website can be viewed on computer, tablet or Smartphone. The information is sent directly to the large wall screen(s) in the Dukes County Sheriff’s EOC for viewing by decision makers at the EOC. Information and information useful to the Comm Center would be sent directly to the operators at the Comm Center. Sufficient backup methods of distribution are accomplished through landline, cell phone, fax, email, and text. Information display for Public Safety Decision Makers (dcjic.net and dcjic.mobi websites/email/text /telephone/fax) Non-local Distribution Distribution of information to the Massachusetts Emergency Management Agency is accomplished through the state WEBEOC internet program, landline, fax, email, radio and text. D. INFORMATION DISTRIBUTION TO THE PUBLIC Information and Directions are distributed to the public by the following methods: 1. Information transmittal to Dukes County Employees (dcjic.org websites/email) Information transmittal to Friends of Dukes County (dcjic.org websites /email) Information transmittal to Martha’s Vineyard visitors (ping4! Downloadable app) Information transmittal to media (dcjic.org websites /email/text /telephone(Landline/Cell)//fax) MVTV WCAI WMVY on the web Patch.com Dukes County website MV Gazette MV Times E. COMMUNICTION COORDINATION 1. Conference calls SIZE OF THE JIC STAFF AND ORGANIZATION FOR OPERATIONS The JIC is composed of 6 staff members per shift TEAM MEMBER 1 – Data Collection Team TEAM MEMBER 2 – Data Collection Team Data Assembly Team member (1) Data Display and Transmittal Team member (1) Data Coordination member (1) Radio Operator (1) SPACE REQUIREMENTS FOR THE JIC II. FACILITIES Physical Needs Heat/cooling Lights Power receptacles Telephone receptacles Internet Space requirements (6’ x 16’) Eating and Food Preparation Sanitary facilities Rest area III. EQUIPMENT Computers (5) Monitors (7) (can include screens of laptos) Long tables (2) Chairs (5) Telephones (2) Fax machine (1) Telephone lines (3) Printer (1) Smartphones (3) UPS (2) Television Whiteboard Radios & antennas VHF (2) 800 Mhrz (1) 2 meter (Ham Radio) (1) IV. SOFTWARE 1. WEBEOC 2. FTP 3. kompoZer - Webpage-editor 4. Hurrevac (Hurricanes) 5. Internet browsers 6. MS Word 7. Pictometry (HazMat) 8. Virtual Town hall program 9. Twitter JIC LOCATION Dukes County Sheriff’s EOC Should be located near enough to on-site decision makers to allow queries for information and answers to queries to be coordinated. Radio communications room – should be located separately from the EOC due to audible radio traffic JIC LAYOUT See Appendix ??? COMMUNICATIONS NEEDS See EQUIPMENT items 1,5,6,7,11, 13 OTHER JIC SUPPLIES AND EQUIPMENT NEEDS V. SUPPLIES 1. printer paper 2. whiteboard markers and erasers STANDARD OPERATION PROCEDURES See Appendix ?????????? JIC TRAINING AND DRILLS JIC personnel will be trained quarterly and drilled semi-annually Appendix ?????????? DUKES COUNTY JOINT INFORATION CENTER Standard Operating Procedures ACTIVATION Authority The JIC will be activated as required for exercises of impending or actual emergencies on the order of the Dukes County Emergency Manager in coordination with the participating town Emergency Managers in the County of Dukes County and with the knowledge and consent of the Dukes County Sheriff. The JIC shall not be activated for surprise exercises without the knowledge and consent of the County Sheriff. The JIC, with the exception of the radio room, will be located in the Dukes County Sheriff’s Emergency Operations Center. The JIC operations and equipment will be set up along the back wall of the EOC in such a way as to not interfere with the operation of the EOC. The radio room will be set up in the storage room of the former Dukes County Communications building. Alerting The Dukes County Emergency Manager is responsible for alerting the JIC staff (Alert list , Appendix ???????) Setup Furniture and support equipment will be brought into the Dukes County EOC from the Dukes County Administration building and set up according to the sketch in Appendix ???????. The Dukes County JIC staff is responsible for this action Communications equipment will be permanently installed in the storage room of the former Dukes County Communications building. The radio operator is responsible for start up and testing of the radio equipment. The Dukes County Emergency Management Agency is responsible for moving the necessary equipment from the Dukes County Addmin Building to the EOC. The Emergency Mawnagement Director is also responsible for ensuring that extra copies of the Ddukes Cdounty JIC Standard Operating Procedures and related annexes, and checklists are available in the EOC Communication Procedures General The primary function of the JIC is to collect and disseminate information. Information will reach the JIC through many different channels: telephone, government radio, amateur radio (RACES), citizens band radio, commercial radio and television, internet sources, social media, etc.. The following paragraphs describe the responsibilities of the various elements of the JIC staff in receiving and processing incoming and outgoing information. ń   ( ) * 4 ? 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